General Chapter Management
Prior to completing an event form, please note the following will be required before you are able to submit the form. As a reminder, the form must be approved, not just submitted, 7 days prior to the event or the event will not be approved, no exceptions. Event forms are only reviewed by the Office of Fraternity & Sorority Life during regular business hours (M-F 8am-5pm). Please keep this in mind as it might increase the lead time needed for your form's approval.
Events involving alcohol, high guest count, or contain a social focus will require fourteen (14) days advanced approval.
It is strongly encouraged that you complete the form sooner than the deadline to address any issues.
Must have the following to complete the form:
Correct email addresses for chapter's Risk Manager, President and Chapter Advisor - You are responsible for inputting the information correctly. Please double check each to ensure proper workflow.
Detailed information about the event, including timeline of event, purpose of event and the names and phone numbers of event monitors. (Must have one event monitor per 50 attendees.)
If event requires members to drive themselves, you will be required to submit a list of drivers names and birthdates at the time of form submission.
Events with more than 100 planned attendees will require an advisor to be on-site. Their name and number must be listed on the form when you complete it.
Social events will require a guest list in order to submit the form. The guest list must be as close to final as possible and a final version must be emailed to the FSL Office 48 hours prior to event.
If you have issues completing the form, contact FSL Staff at 505-277-4706. Technical errors, uncertainty about how to complete the form or any other similar issue will not excuse the event form being completed on-time. No exceptions.
Social Event Reflection Form - Must be submitted within 2 business days from event.
Paper forms will no longer be accepted for any event.